GDPR Web Policy

This website is operated by Transforming Care Services. We take your privacy very seriously, therefore we urge you to read this policy very carefully as it contains important information about us along with the personal information we collect about you, our users, what we do with that information and who your information may be shared with.

Who we are

Transforming Care Services (we’ or us’) are a data controller’ for the Data Protection and compliance with the General Data Protection Regulations-GDPR.

Information we collect

Personal information provided by you, such as name, address, postcode, telephone number and email address.

We might collect this information when supplying services to you, when you make purchases from TCS or when you sign up for news letters

Personal information provided by third parties

We may receive information about you from other sources, such as employee information, employment web sites or job adverts.

We will add this data to the information we hold about you to confirm the user’s age and address and to improve and personalise our services.

Sensitive personal information

This can include:

  • Your ethnic origin
  • Your political opinions
  • Your religious belief
  • Whether you belong to a trade union
  • Your physical or mental health condition
  • Whether you have committed a criminal offence

We may request that you provide sensitive information, but if we do we will in every instance explain why we are requesting it and how we intent to use it. We will only collect your sensitive personal information with your consent.

This may be necessary when determining a candidate’s suitability to work with children.

Cookies and similar technologies

A cookie is a small text file which is placed onto your computer or electronic devices when you access our website. Similar technologies include web beacons, action tags, local shared objects (‘flash cookies’) and single-pixel gifs. Such technologies can be used to track user’s actions and activities and to store information about them. We use these cookies and/or similar technologies on this website.

This information helps us to build a profile of our users. Some of this information may be aggregated or statistical, which means that we will not be able to identify you individually.

You can set your browser not to accept cookies. However, some of our website features may not function as a result.

For further information on cookies in general visit

Personal information you provide about third parties

If you give us information about another person, you confirm that the other person has appointed you to act on their behalf and agreed that you shall consent on their behalf to the processing of their personal data,  receive any data protection notices on their behalf, consent to the transfer of their personal data abroad to the processing of their sensitive personal data.

Monitoring and recording communications

We may monitor communications such as emails and telephone calls for the following purposes:

  • how many times a user visits the website
  • which pages users visit
  • traffic data
  • location data

This information helps us to build a profile of our users. Some of the information may be aggregated or statistical, which means that we will not be able to identify you individually.

For example, we collect information about our users, so we can easily identify you and manage any accounts you hold with us as well as process orders.

We may share your information with other businesses within our group, with agents and service providers, as well as law enforcement agencies in connection with any investigations to help prevent unlawfully activity.


We would like to send you information about products, services, offers and our business which may be of interest to you. Such information could be sent via post, email, telephone and text message.

We will ask whether you would like us to send you marketing messages on the first occasion that you provide any relevant contact information. If you opt in to receive such marketing from us, you can opt out at any time.

Credit checking

We may do a credit check on you so that we can make credit decisions about you and to prevent and detect fraud and money laundering. Any such search will be recorded on the files of the credit reference agency.

We may also disclose information about how you conduct your account to credit reference agencies and information may be linked to records relating to other people living at the same address or you are financially linked to.

Other credit businesses may use your information to make credit decisions about you and the people with whom you are financially associated. If you provide false or inaccurate information to us and we suspect fraud, we will record this and report the matter to the relevant bodies, i.e. HMRC, Police etc.

Keeping your information secure

We will use technological and organisation measures to keep your information secure, including controlling user account access by unique user name and password, storing all data on secure servers and encrypting payment details using SSL.

We will use all reasonable efforts to secure your personal data, however in using the site you acknowledge that the use of the internet is not entirely secure and for this reason we cannot guarantee the security or integrity of any personal data transferred from you to you via the internet.

What rights do you have?

You can request a copy of your information that we hold (known as a subject access request/SAR). You can also email, call or write to use but you must provide proof of your identity and address and tell us what information you require, including account or reference number, if available.

Right to correct any mistakes in your information

You can require us to correct any mistakes in your information which we hold free of charge.

If you would like to do this, please contact us using the contact details on our web site and provide sufficient information to enable us to identify you (e.g. account number, user names, registration details). We will need to know what information is incorrect and what it should be replaced with.

Right to ask us to stop contacting you with direct marketing

You can ask us to stop contacting you for direct marketing purposes by emailing, calling or writing to us.

You will need to provide proof of your identity and address and let us know what method of contact you are not happy with.

Occasionally, we may have other methods to unsubscribe from any direct marketing, including web links or unsubscribe buttons. If these are offered, there may be some period after selecting to unsubscribe in which marketing may still be received while your request is processed.

Contacting us

If you have any questions about this policy or the information we hold about you, please contact us by:

  • E-mail:
  • Post: Transforming Care Services Ltd, Balby Court Business Campus, Balby Carr Bank, Doncaster DN4 8DE